Avoid visiting the far away town of Abilene by following these tips for effective communication in business meetings.

1. Speak up everyone!

Create an environment where people can speak up without fear of mockery, reprisals or condemnation. Use meeting “ground-rules” written up on a flip-chart, to ensure everyone in the meeting understands what behaviour is expected and acceptable.

2. Stick to plan

Agree and stick to an agenda. Don’t go off topic, however interesting a diversion this may be.

3. Two ears, one mouth!

Let one person speak at a time. If this proves hard to enforce, maybe use a “talking stick” or some other object which is held by the speaker and passed to the next speaker.

4. Empty vessels make the most noise

Increase the thought put into individuals' contributions by encouraging them to write down their points before it is their turn to speak.

5. Agreed? Let's move swiftly on

Avoid “violently agreeing” within the group – if you have achieved consensus, move on and don’t waste time discussing why the idea is so good.

6. One meeting one memory

Take comprehensive notes on a flip chart, for all to see, that way you'll reach agreement quicker than if everyone is taking their own, slightly different, notes. Publish these notes quickly after the meeting.

7. Get a reputation

Behaviour breeds behaviour, so be consistently good at running meetings and in turn, your meetings will become more effective.

The Abilene Paradox explains why people often do the things that damage the group most, whilst trying to achieve the best for the group. Avoid going to Abilene by following these tips for effective communication in business meetings.